Volume 6, Number 1 / April issue 2020
Arwa Muhammad Al-Ameen Ashnkeeti
The role of institutional repositories in disseminating and managing knowledge: A Survey Study

This study is entitled: The Role of Institutional Repositories in Disseminating and Managing Knowledge. Addressing repositories has already become a pressing issue due to the rapid advancements that have impacted businesses, organization and institutions as knowledge is an economic and developmental pillar. Moreover, the value of having, managing, controlling its dissemination and facilitating is seen as the capital of each and every institution.
Digital institutional repositories constitute one of the key digital elements of knowledge management and dissemination. Furthermore, they are among the crucial pillars for scientific communication among researchers and the institution; that is, the intellectual output is one of the principal resources where synergistic relations among sources of information are evident. It is, therefore, essential to implement appropriate policies and strategies for guaranteeing free access to information.
This piece of research seeks to explore the definition of institutional repository, its merits, along with examining the potential utilization of it for disseminating and managing knowledge. Moreover, it highlights developments that have assisted with formulating the current institutional repositories along with providing a synopsis about the models of employing institutional repositories in international institutions and universities. In addition, it sheds light on the academic institutional repository and its role in enriching scientific research and the intellectual output of universities and identifying to the discrepancies between the repositories of learning objects and academic institutional repositories.
Finally, novel intellectual perceptions of next-generation repositories will be provided. The survey approach has been used adopted to collect data and information from literature and relevant studies with regard with the role of institutional repositories, and analyzing findings obtained through this literature.
Among the study findings is to demonstrate the crucial role being played by institutional repositories in realizing knowledge management processes, namely knowledge acquisition, storage, dissemination and sharing, whose achievement contributes to leveraging the competitive advantage of the institution. The number of institutional repositories has increased steadily in the world, reaching approximately 5,330 institutional repositories so far. This demonstrates a sense of awareness of the role and functions of the institutional repository. In addition to the study's findings, Arab intellectual production has been found poor in terms of institutional repositories. This necessitates paying more attention by researchers and academics for enriching Arabic content via investigating the significance of institutional repositories and the role they perform.
Keywords: Institutional Repositories (IR), Knowledge Management, Open Access (OA), Knowledge Dissemination, Learning Object Repository (LOR), Next Generation Repositories (NGRs)

Cite this article:
Arwa Muhammad Al-Ameen Ashnkeeti. The role of institutional repositories in disseminating and managing knowledge: A Survey Study. Acta Scientiae et Intellectus, 6(1)2020, 76-93.


  1. Marios Zervas, Alexia Kounoudes, Petros Artemi, Stamatios Giannoulakis, 2019. Next generation Institutional Repositories: The case of the CUT Institutional Repository KTISIS. 14th International Conference on Current Research Information Systems, CRIS2018, Procedia Computer Science 146, p: 84–93.
  2. Rani, K. (2011). Institutional repository initiatives in Indian universities: An evaluative study. Retrieved from:
  3. S. Asadi, R. Abdullah, Y. Yah and S. Nazir, 2019. "Understanding Institutional Repository in Higher Learning Institutions: A Systematic Literature Review and Directions for Future Research," in IEEE Access, vol. 7, pp. 35242-35263.
  4. Saini, Om Prakash, 2018. Understanding the Role of Institutional Repository in Digital Preservation in Academic Libraries: A Review of Literature. Library Philosophy and Practice (e-journal). 1904.
  5. Stevenson, J.A., Zhang, J. 2015. A temporal analysis of institutional repository research. Scientometrics 105, p:1491–1525.
  6. Russell, Rosemary and Day, Michael (2010) Institutional Repository Interaction With Research Users: A Review of Current Practice, New Review of Academic Librarianship,16:S1, 116-131, DOI: 10.1080/13614533.2010.509996.
  7. Wong, Gabrielle K.W. 2009. Exploring Research Data Hosting at the HKUST institutional Repository. Serials Review, Volume 35, Issue 3, September 2009, Pages 125-132.
  8. Kennan, Mary Anne. and Wilson, Concepción S., 2006. Institutional repositories: review and an information systems perspective. Library Management, Vol. 27, No. 4/5, pp. 236-248.
  9. Tella, Adeyinka and William, Rotimi and Okunloye. 2020. Institutional Repositories Versus Learning Object Repositories: Challenges and the Way Forward for Higher Educational Institutions. Springer Nature Switzerland AG, A. Tatnall (ed.), Encyclopedia of Education and Information Technologies,
  10. Rani, K: Previously cited.
  11. Lagzian, Fatemeh and A. Abrizah and Mee-Chin Wee. 2015. Measuring the gap between perceived importance and actual performance of institutional repositories. Library & Information Science Research, Vol. 37, pp: 147–155.
  12. Rehman, Saqib Ur and Hashmi, Muhammad Aamir and Awan, Abdul Jabbar, 2019. Awareness and Availability of Institutional Repository: Perceptions of Pakistani Research Scholars. A Research Journal of South Asian Studie. Vol. 34, No. 2, July – December, 2019, pp. 547-56.
  13. Lagzian and others: Previously cited.
  14. Kumar, N.Ashok. 2019. Academic Institutional Repository (IR). International Journal of Recent Research and Applied Studies, Volume 6, Issue 5, ISSN: 2349-4891.
  15. Tella, Adeyinka and others: Previously cited.
  16. Shorar, Afifa. 2018. Importance of digital institutional repository in facilitating and managing information in economic institutions: Sonatrach as a model. Arab Center for Research and Studies in Library and Information Science; ACRSLIS. Vol. 5, No. 10, PP: 62-80.
  17. Kumar, N.Ashok: Previously cited.
  18. Ruiz-Conde, E., Calderón-Martínez, 2014. A. University institutional repositories: competitive environment and their role as communication media of scientific knowledge. Scientometrics 98, p:1283–1299.
  19. Kumar, N.Ashok: Previously cited.
  20. Tella, Adeyinka and others: Previously cited.
  21. Chan, Diana L.H. 2009. An Integrative View of the Institutional Repositories in Hong Kong: Strategies and Challenges. Serials Review, Volume 35, Number 3, p:119-124.
  22. Onyancha, Irene and Al-Awah, Ahmed and Cole, Florie. 2012. Addressing institutional potential loss of records and knowledge in Africa: The case of the ECA institutional repository e A knowledge base on African socio-economic development. The International Information & Library Review Vol. 44, p:171-179.
  23. Abdelrahman, Omer Hassan. 2017. The status of the University of Khartoum institutional repository. Annals of Library and Information Studies, Vol. 64, pp. 44-49.
  24. Shorar, Afifa: Previously cited.
  26. Marios Zervas, Alexia Kounoudes, Petros Artemi, Stamatios Giannoulakis, 2019. Next generation Institutional Repositories: The case of the CUT Institutional Repository KTISIS. 14th International Conference on Current Research Information Systems, CRIS2018, Procedia Computer Science 146,p: 84–93.
  27. Previously cited
  29. Lagzian and others: Previously cited.
  30. Lagzian and others: Previously cited.
  31. Tella, Adeyinka and others: Previously cited.
  32. V.A. Naikwadi, P.A. Shinde and R.N. Ingale, 2020. Creation of an “Institutional Repository” of Mahatma Phule Krishi Vidyapeeth, Rahuri. Knowledge Management in the Globalized Era-lead papers, p:332-337.
  33. Rao, Madhava. 2020. Use of Institutional Repository for Information Dissemination and Knowledge Management. In book: Digital Libraries and Institutional Repositories,. DOI: 10.4018/978-1-7998-2463-3.ch025, p:409-422.
  34. Rani, K: Previously cited.
  35. Jalamneh, Ammar Abdullah Shareef, 2018. Digital Resources and Their Importance through Institutional Repositories. International Journal of Learning Management Systems, 6, No. 2, p:93-98.